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Office Coordinator, Lewisville, TX in Lewisville, TX at Service King

Date Posted: 12/12/2018

Job Snapshot

Job Description

Job Summary:

Responsible for performing clerical, accounting, secretarial and/or administrative duties including answering phones, scheduling repairs, typing correspondence, preparing reports, data entry, billing and filing.

Essential Functions:

* Processes and maintains personnel related information including time clock, payroll flag sheets, employee of the month certificates, team/top shop rosters, etc.;
* Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collecting receivables, submitting receivable adjustments, preparing certified letters for NSF's and/or abandoned vehicles.
* Greets and assists customers by phone or in person, schedules vehicles for estimates, checks in vehicles, delivers and picks up vehicles and/or customers and sends 'thank you' cards and/or follow up calls to customer upon completion and delivery of vehicle.
* Prepares various reports and updates including morning reports, rental updates, call center updates, write-offs/collections, Advisor pay reports, production list etc;
* Maintains and organizes vendor invoices, over head invoices, bulletin boards, break rooms, files, office supplies, and front office;


* Knowledge of bookkeeping concepts, techniques, and principles;
* Skill in preparing, analyzing and interpreting workload data;
* Knowledge of and use of word processing and database software applications;
* Good verbal and written communications;
* Must assume responsibility for accuracy and timeliness of work product;
* Ability to work with general guidance and direction;
* Willingness to work evenings, weekends, and holidays, as needed;
* Must be able to pass thorough background check;
* Must have valid Driver's License

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled